Before you can begin publishing on the HGSE website, follow the "Getting Started" instructions below. You need only go through these steps the first time you update/publish a page. Afterwards, skip directly to the Updating/Publishing instructions or to the Update Request Form itself.

GETTING STARTED (First-time users only)
Dreamweaver users:
Currently, you have a site defined in Dreamweaver that you open when you want to move pages to and from your office website. Please rename the site as outlined in the following steps in order to distinguish it from another site you will define momentarily:

1) Click Site and then click Define Site.
2) In the Define Site dialog box, with your office's site selected, click Edit.
3) In the Site Definition dialog box, append the suffix "_getfiles" to the site name (e.g., if your site is currently named "alumni," change the name to "alumni_getfiles".
4) Click OK.

When you need to get a copy of a document off your website in order to make changes to it, this is the site you will select.

Next, you need to create one other site, which will be the site to which you upload new/edited pages for your office website. To do so, follow these steps:

1) Click Site and then click Define Site.
2) In the Define Site dialog box, click New.
3) In the Site Name box, put your office name and the suffix "_publish" (to help you distinguish this site from the one you'll use to get files off your website). The alumni office, for example, will define a site called alumni_publish.
4) Set the local root folder (location where you do your web-page editing on your own computer) accordingly.
5) Click the Remote Info category.
6) Select FTP access.

7) Enter www.gse.harvard.edu in the FTP Host box.
8) Enter public_html/staging/ in the Host Directory box.
9) Enter your website's name in the Login box and the password in the Password box.
10) Click OK.
11) Select Edit on the menu bar, select Preferences, and then select Site on the Category list to the left.

12) Under Dependent Files, check the box next to Prompt on Put/Check In.
13) Click OK.
14) When the Dependent Files dialog box displays as you put/upload a file on the server for the first time, check Don't Ask Me Again and click No.

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UPDATING/PUBLISHING

How do I make an update to a page on our office's website?

The most important step in updating a Web page on an HGSE website is to only edit the most recent version of the page. The way to make sure that you are updating the latest version is to take the version off of the server and work with that document.

To take the latest version of a page off of the server:
o Dreamweaver users: Use the Open Site command (available on the Site menu) to open your _getfiles site and FTP to your computer the page you'd like to edit
o WS_FTP users: go to your site's public_html folder and FTP to your computer the page you'd like to edit

How do I publish a new/updated page on our office's website?

To publish a new or updated page on your office's website:
o Dreamweaver users: Use the Open Site command (available on the Site menu) to open your _publish site and FTP the new/updated page to the server.
o WS_FTP users: FTP the new/updated page to the server into the staging folder within the public_html folder.

Then use the Update Request Form to alert the site administrators that a new page is ready to be reviewed. Content to be posted to HGSE's public Web server (www.gse.harvard.edu) is reviewed for editorial content, a process that can take up to two days (depending on the volume of requests), but usally the turnaround time is much faster (often hours). If your update is urgent, please state so when filling out the Update Request Form.

When I tried to publish a page to our website, I got the following error message (see image below). What's wrong?

See the instructions for publishing a new or updated page. You must FTP files into your _publish site (not your _getfiles site).